Program Support Specialist

Sep 13, 2023

Organization: US DOT – Volpe Center

Remote: No

Location: Cambridge, Massachusetts

Deadline to Apply: 10/20/2023

Employee Start Date: 12/17/2023

Job Summary:

The Volpe Center seeks several Program Support Specialists to provide analytical support to division projects, financial management, human resource management, business operations and other administrative functions.


  • Project support to senior personnel includes collecting, organizing, or analyzing data; organizing stakeholder engagement events; drafting summary documents or requests for information; or other similar technical work in support of division projects.
  • Performs a variety of activities in support of Division financial and technical project-related activities, including tracking costs related to division resources and cost estimation for new work.
  • Participates in administrative support meetings and provides office coverage for senior executive assistants, senior staff assistants, program support specialists, administrative assistants, or other members of the administrative support team as needed.
  • Creates, reviews and edits information/action memorandums, domestic and foreign travel packages, meeting agendas, and other correspondence on behalf of technical and management staff.
  • Supports the time and attendance system for staff, travel arrangements, calendar management, meeting/conference support, analyzing administrative processes and opportunities to improve processes, and other duties as assigned.


  • Please see job announcement for qualifications

Additional Notes:
SALARY: $52,527 – $83,523 per year

The ideal candidate will be exceptionally proactive, detail-oriented, and thrive in a fast-paced environment. Must have excellent analytical and organizational skills with demonstrated ability to improve process efficiencies and manage a diverse workload consisting of a mix of office management and project management support for the assigned division. They will operate with guidance from the supervisor, project managers, and operational offices, conveying a high level of professional integrity and motivation.

U.S. DOT strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, U.S. DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.


See full description of the job and apply by clicking here.